Section 1

APICS Rochester Constitution

Updated May 2003

    * Word document of updated Constitution
    * PDF showing Word track changes from 1994 version
    * The modified constitution is below


A. NAME – The name of this corporation shall be the Rochester, New York Chapter of The American Production & Inventory Control Society, Inc. (hereafter abbreviated R.N.Y., APICS).

B. AFFILIATION – R.N.Y., APICS is a fully qualified non-profit affiliated chapter of The American Production & Inventory Control Society, Inc., (APICS).


The purpose of this organization shall be to advance the theory and practices of Production & Inventory Control, as well as other related areas throughout the supply chain. To this end, its purpose shall be:

A. To stimulate and promote interest in the advancement and diffusion of knowledge on the subjects of production and inventory control and related topics throughout the supply chain.

B. To promote unity, effectiveness of efforts and ethical professional conduct.

C. To arrange and promote carefully considered programs for the presentation of topics of interest to both the membership and community at large.

D. To establish an awareness and recognition of APICS among business leaders.


Only members who have paid their dues in full shall be considered members in good standing.

The following annual memberships in R.N.Y. APICS shall be considered synonymous with membership in the American Production & Inventory Control Society, Inc., and shall consist of the following membership classes:

A. Individual Member – An individual who upon acceptance by APICS and payment of membership dues, may enjoy all benefits entitled to members.

B. Student Member – A member attending full time at an accredited college or university.

C. Honorary Member – An individual who has been determined by the current Board of Directors, to have made exceptional contributions to APICS. The Honorary Member shall enjoy full membership rights in the R.N.Y. APICS Chapter and national membership dues are paid by the chapter.

D. Corporate Member – A company may hold a corporate membership and designate five individuals as its representatives, who shall enjoy full membership privileges. Upon written notice to APICS, the company may change any or all of their representatives.

The following annual membership in R.N.Y APICS shall not be considered synonymous with membership in the American Producation & Inventory Control Society, Inc., and shall consist of the following membership class:

E. Affiliate Member – Chapter-only members receive member rates on chapter-sponsored activities. Chapter-only members pay non-member prices for any nationally sponsored activities. The chapter-only membership will be for one year and renewable at the discretion of the Board of Directors


A. Membership fees will accompany membership application or renewal.

B. Amount of dues shall be determined and disseminated by the Board of Directors.

C. All funds received from dues or other sources shall be received by the Treasurer and deposited in the name of the Rochester N.Y. Chapter.


A. Officers shall consist of a President, Executive Vice President, Administrative Vice President and Treasurer.

B. The term of each office will be set by the Board of Directors and incorporated into the Chapter By-Laws.

C. There shall be no limit on the number of terms an officer may hold an office, except for the President who shall not succeed himself or herself more than once.

D. Only members in good standing shall be permitted to serve as officers.


  1. The President shall act as the chief executive officer of the Chapter and preside at all R.N.Y. APICS meetings. The President shall have the authority to establish committees and appoint committee chairs to conduct the business of the Chapter and shall be a member, ex officio of all committees. The President or his/her designee has the authority to disperse chapter funds.

  2. The Executive Vice President shall perform all the functions of the President in the Presidents’ absence, or inability to act in his/her role, in addition to ad hoc duties assigned by the President. The Executive Vice President shall also serve as Chairperson of any committee at the request of the President.

  3. The Administrative Vice President shall prepare and publish minutes of all Board and business meetings as requested by the President. In addition, the secretary will maintain the official Chapter Constitution, Amendments and By-Laws.

  4. The Treasurer shall collect and disburse funds, maintain complete records of R.N.Y. APICS financial activities (per IRS regulations), prepare a monthly financial report for submission and approval by the Board of Directors and prepare, with the input of officers and directors, the Annual Budget, to be approved by the Board by March 1 of each year.


A. Directors of the Chapter shall normally include:

  1. Education Director

  2. Marketing Director

  3. Membership Director

  4. Program Director

  5. Seminar Director

  6. Corporate Recruitment Director

  7. Academic Liaison

Director positions shall be adjusted as considered necessary to conduct the affairs of the Chapter, and approved by the Board of Directors.

B. There shall be no limit to the number of terms a director may serve.


The President shall ensure that the Rochester, New York Chapter is represented at all Regional activities and at the International Conference.


A. The Board of Directors shall consist of Officers (Article V), and Directors (Article VI).

  1. The current Chapter President shall serve as Chairperson of the Board of Directors.

  2. There will be a limit of no more than one third of the Elected Board of Directors from any one company.

  3. The Board shall be responsible for formulating policies and practices for R.N.Y. APICS, consistent with APICS Society.

  4.  Only members in good standing shall be permitted to serve on the Board of Directors.

B. No official Board business shall be transacted unless a quorum of Board members is present. A simple majority of the Board shall constitute a quorum.

C. Meetings of the Board shall be held as called by the President, or upon request of two or more Board members. Meetings shall be held regularly throughout the year.

D. All withdrawals of Chapter funds shall be consistent with the financial controls as approved by the Board of Directors.

E. Vacancies occurring on the Board during the course of the year shall be filled through a nomination by the President. The nominee shall be seated with a simple majority approval of the current Board of Directors. In this event, the individuals(s) selected shall serve until the next general election.

F. Impeachment: If a board member fails to fulfill the duties of their office as required by the Operating Procedures, a vote of 2/3 majority of the Board of Directors will remove him or her from office.

G. The Board shall act for the chapter membership in all matters, except as otherwise specified in the Constitution and By-Laws.

H. No member of the Board of Directors shall receive compensation for participation on the Board of Directors.


A. There shall be an annual audit of the Chapter books.

B. At the discretion of the President, advisory and other ad-hoc committees will be established and later dissolved, to conduct work for the Board.

C. The President shall appoint a nominating committee each year, consisting of at least two non-board members, one current board member, in addition to a Past President.


A. The nominating committee shall submit their slate of candidates for the Officers and Directors to the Board of Directors.

B. Further nominations for the above offices must be received by the President in writing, with the candidates qualifications, no later than 30 days prior to the election. No nominations from the floor will be accepted.

C. Elections will take place at least 30 days prior to the Board of Directors Transition Meeting.

D. The nominee(s) for the office of President must be drawn from the current Board of Directors.

E. Only members in good standing may vote in any election.

F. For election purposes, a quorum shall consist of the total regular membership of those casting ballots by mail and in person.


The constitution shall be reviewed annually by the Board of Directors.

A. Articles of the Constitution may be adopted or amended at a regular meeting of R.N.Y. APICS, by two thirds plurality of the regular membership who vote, whether in person or by proxy.

B. Amendments must be submitted at a meeting of the R.N.Y. APICS chapter at least one regular meeting prior to the meeting at which the vote is proposed. The Secretary shall notify members of the proposed amendments at least three weeks prior to the voting meeting. Members may return their proxies to the Secretary in advance, in the event of anticipated absence.


A. By-Laws shall be adopted or amended by the Board of Directors as necessary for the efficient conduct of the affairs of R.N.Y. APICS and must be consistent with the Constitution.

B. By-Laws may be adopted or amended at a Board of Directors meeting by a two thirds vote of the Voting Board Membership, or by a two thirds vote of all voting members present at a R.N.Y. APICS membership meeting.


In the absence of other regulations regarding the conduct of business, Robert’s Rules of Order shall prevail.


It shall be traditional for regular meetings of the R.N.Y. APICS membership to be held monthly, except during the months of July and August.


The fiscal Year of R.N.Y. APICS shall be established by the Board of Directors as defined in the By-Laws.


To the extent permitted by law, each board member and subsequent heirs, executors and administrations shall be indemnified by R.N.Y. APICS against such expenses, including attorneys’ fees reasonably incurred in connection with any claims, action, suit or proceeding to which such board member may be made a party by reason of being or having served on the board, including any judgment rendered against him or her and any amount paid by him or her in reasonable settlement claim, action, suit or proceeding.


The R.N.Y. Chapter of APICS will follow the Code of Ethics of Society.

Approval of changes to APICS-Rochester Constitution: